RELIABILITY
IBM® Domino® industrial database
Most documents in the world today are electronic. The collection, analysis and processing and delivery of information are important stages that are essential to the effective operation of the company.
Lack of document management systems lead to the low efficiency of all processes and resources across the whole enterprise.
- Slow preparation and distribution of documents
- Slow search for the required documents
- No of control and coordination of documents
- No guarantees that the documents are relevant
- Leaks of confidential information
- Uncontrolled deadlines and loss of documents
- The loss of important information in the case of key employee’s departure
- Lack of staff control
Good management becomes impossible. Rapid adoption of clever decisions raise serious difficulties. With manual enterprise management it is difficult to achieve high performance
CAN YOU ANSWER FOR YOURSELF THE FOLLOWING QUESTIONS:
- Can you always find the right document in a few minutes?
- Can you quickly find every needed letter in correspondence with customers or partners?
- Can you tell exactly when and who read a confidential document?
- How much time you need to understand where documents are stalled in approval?
- Can you quickly find out who is currently available in your company?
- Are you satisfied with the current speed of document approval processes?
- Can you tell who is currently reviewing documents you have sent for approval?
According to Siemens Business Services in companies where there is no use of document automation:
75 %
of secretary’s time spent working
with paper documents
up to 45 %
of director’s time director
working with document
30 %
of employees time is wasted
on searching for paper documents
up to 20 times
each internal paper
document is copied
6 %
of paper documents in the
company are lost forever
up to 70 %
of working time is spent on
approving paper documents
As a result, 30% of the tasks are never completed
EFFECTS OF MANUAL MANAGE OF ENTERPRISE
- Unnecessarily large staff.
- Low efficiency of the staff and the enterprise.
- Slow response on market changes.
- Inefficient use of highly skilled and expensive personnel.
- Loss of information with the key employees.
- Potential leak of confidential information.
Employees time is a key resource – the correct use of resources is crucial to effective management.
EFFECTIVENESS OF ELECTRONIC DOCUMENT SYSTEM
- Productivity of employees will increased by 20-25%.
- Time coordination of documents will reduced 10-20 times
- The costs on paper work will reduced by 80%.
- Reduce the number of meetings.
- Opportunity for employees to work remotely.
- Simplifies the interaction between departments and branches.
With ClevaDesk departments and teams can work faster and make less mistakes! So the enterprise efficiency is improved!
CLEVADESK BENEFITS
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